Participants from certain countries or regions may be required to obtain a visa
to attend the ICMA 2021 held in Japan. It is suggested that the participants
check with the Japanese Embassy or Consulate in their countries on whether they
need a visa. The participants can also visit the website of Ministry of Foreign
Affairs of Japan at
A Brief Introduction to Japanese Visa and the Procedure for Visa
Based on the Immigration Control and Refugee Recognition Act, in principle a
foreign national wishing to enter Japan is required to have a valid passport
issued by the government of their own country with a visa issued by the
Government of Japan.
The visa indicated that it is appropriate for the foreign national to enter and
stay in Japan. Furthermore, holding a visa is only one of the requirements for
entering Japan and does not guarantee that the holder of the visa will be able
to enter Japan.
Visas are issued in the Japanese embassy or consulate in the foreign country.
Visas cannot be obtained after arriving in Japan.
The immigration officers check whether or not the foreign national wishing to
enter Japan meets all the requirements for entering Japan stipulated in the
Immigration Control and Refugee Recognition Act. The requirements include having
a valid passport and visa, the purpose of entering Japan, and the planned length
of the stay. If the requirements are met the immigration officer grants the
foreign national "landing permission" (which is then stamped in the passport of
the foreign national).
The "landing permission" stamp displays the "status of residence" showing the
activities, etc. the foreign national can engage in while in Japan and the
"period of stay" which is the length of time that the foreign national can stay
The visa immediately becomes invalid once "landing permission" has been granted (Note) , and the "landing permission" becomes
the legal basis for the stay of the foreign national in Japan.
(Note)Multiple visas remain valid until the date of
their expiration. People commonly talk about "switching the type of visa" and
"extending a visa" but in law these actions equate to a "change of status of
residence" and an "extension of period of stay" respectively, and applications
are accepted by the Ministry of Justice (the Regional Immigration Bureau).
To apply for a short-term stay
(1)Make sure you finish your registration payment for your paper.
(2)You may need an official invitation letter and application forms
(招へい理由書、申請人名簿、身元保証書、滞在予定表) from us.
Your full name in passport and your accepted paper ID (7*****)
Personal information: nationality, gender, date of birth, occupation
Contact information: mailing address, telephone number, and fax number. We will
send you an official invitation letter and all requested documents as soon as
A scanned copy (in PDF or JPEG) of the page of your passport that shows your
passport number, nationality, full name, gender, date of birth, and other
Paying the visa fee:
Fees must be paid for the issuance of visas. The fees are about 3,000 yen for a
single-entry visa, 6,000 yen for a double-entry or multiple-entry visa, and 700
yen for a transit visa. Fees are collected in the currency of the country
(territory) of which the Embassy / Consulate General is located.
Depending on the purpose of your travel and your nationality, fees may not be
required or may be a different amount.
If the visa is not issued, no fees are required.
The above message is quoted from Ministry
of Foreign Affairs of Japan.